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MTS #11 B – EOD Checklist

SMARTSystem EOD Checklist 

Date: ________________

   SMARTSystem Backup (Before EOD for the first month, then only periodically)

  • File > Backup Database.

   SMARTSystem End of Day Delivery Date Verification

  • End-of-Day > Invoice Print Verification > Select date > Click Check Date button > Click Exit button.

   SMARTSystem End of Day

  • End-of-Day > Export to Accounting > Select end date > Click the Export Daily Activities to QB button (turns red when done).
  • Optional: Print Invoice Payment Register or create PDF. (Store PDF report in WFSData\EOD folder)
  • Print Invoice Register or create PDF. (Store PDF report in WFSData\EOD folder)
  • Click the Exit button.

   Quick Books Backup

  • File > Switch to Single User Mode.
  • File > Backup Company > Create a Local Backup. Local Backup > Save it now > OK > Save in QB Local Backup folder on the Server or on your PC.

   Quick Books Import Tool – Import Data to QB

  • Click the Browse button > In WFSData folder > Export Files > Select QB_Complete file > Click the Import Data to QB button.
  • Processed a total of ### records. OK.   #

   Quick Books back to Multi User Mode.

   Fill out Deposit Sheet and Make the Deposit. $____________________

   Quick Books Import Tool – Export Customer Balances.

  • Click the Export Customer Balances button.
  • Customer Balances have been exported > OK.

   SMART System – Import Customer Balances from QB.

  • File > Import > Import Customer Balances > Browse > WFSData: Import Files > Open the file > Click the Import Customer Balances button.

** End of Checklist **

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