To print the product code on the purchase order document and the email you send to the vendor:
- Go to vendor maintenance for the vendor you want to receive the product code on his documents
- Set the “Display Selected Code on PO
- Set the code you want to show: your product code, the vendor code or the mfg code
John’s Journal is a newsletter to provide SMARTSystem™ Users with the latest software highlights and solutions to improve business operations. SMARTSystem updates are included with your Software Support Plan (SSP).
We have just completed a fabulous new SMARTSystem feature for Warehouse Receiving.
This new Warehouse Receiving feature is a new series of programs designed to streamline inventory receiving using the Microsoft Pro 4 Tablet, a wireless tablet. It will give your warehouse staff the ability to receive specific products ordered and quantities.
You can select the Arrival Date and Ship Via to filter specific purchase orders. On the tablet, you can use your finger or stylus to touch OK to select the products ordered on that PO:
Once the OK button is touched, the products ordered on that PO are displayed to be received. Touching the OK button will automatically update the quantity received to quantity ordered. If the quantity is different, just touch the Qty Rec’d cell and a key board will pop-up to enter the actual quantity received:
A deviation report is available to show you the differences between what was ordered and what was received.
This new Receiving process will improve your accuracy and efficiency.
Our goal is to provide you with tools to make your job easier and improve your success with quality service delivered quickly. Your feedback is always welcome. If you have any questions, please contact us at Support@Floralcomputer.com or call 727-483-5306 for assistance. If you would like to submit an on-line support request, go to http://floralcomputersystems.freshdesk.com and click on the “New support ticket” button.
Thank you,
John Henderson
John’s Journal is a newsletter to provide SMARTSystem™ Users with the latest software highlights and solutions to improve your business operations.
We have a new option for the SMARTSystem Sales View, Purchase Order View and Invoice View.
In System Control, on the Sales Options Tab, you can “Hide the Totals on the Sales, Invoice and PO Views” and not show the dollar value of the items listed by checking this box:
NOW, for specific Users determined by you there is an override that will show the totals based on the a setting in the Staff Table for an individual User. For your designated Staff, just click the check box “Show totals on Sales, Invoice, and PO Views:
This change is effective starting with SMARTSystem Version 6.4.5.32. Should you have any questions about this new feature, please let us know.
Our goal is to provide you with tools to make your job easier and improve your success with quality service delivered quickly. Your feedback is always welcome.
If you have any questions or need support, please contact us at Support@Floralcomputer.com or call 727-483-5306 for assistance.
John Henderson
John’s Journal is a newsletter to provide SMARTSystem™ Users with the latest software highlights and solutions to improve your business operations.
The PO Receiving Worksheet used to receive incoming product shows under each line item the Pre-book products Allocated from the sales order, as illustrated with this example:
To streamline the staging of incoming products for your Pre-book customers a new Sales Label checkbox has been added to the Purchase Order Document Processing screen below. When you check mark the “Print Sales Labels” each Receiving Worksheet will have Sales Labels printed to tag products received for the Pre-book customers allocated to each line of the PO.
Below is the sales label that will be printed to identify which product set aside for your Pre-book customers. The information on this label is obtained from the PO Receiving Worksheet and shows the customer delivery date, sales order number on the first line. The customer name in bold letters on the second line. Your product description on the third line and product code is on the fourth line. Also, on the fourth line is the quantity to set aside based on the unit of measure assigned from the sales order.
Should you have any questions about this feature, please let us know.
Our goal is to provide you with tools to make your job easier and improve your success with quality service delivered quickly. Your feedback is always welcome.
If you have any questions or need support, please contact us at Support@Floralcomputer.com or call 727-483-5306 for assistance.
John Henderson
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John’s Journal is a newsletter to provide SMARTSystem™ Users with the latest software highlights and solutions to improve your business operations.
To simplify the handling of Purchase Orders you can now use the “PO Verified” checkbox (after the PO Number) to indicate that the vendor’s invoice has been verified against your original order. This new feature is used to indicate that a PO is ready to be received.
The Purchase Order View will highlight the verified purchase orders in yellow to indicate which ones are ready to be received:
This simple feature eliminates the question of which PO’s have been verified and speeds up processing.
Our goal is to provide you with software tools to make your job easier and improve your success with quality service delivered quickly. Your feedback is always welcome.
If you have any questions or need support, please contact us at Support@Floralcomputer.com or call 727-483-5306 for assistance.
Sincerely, John Henderson
Sometimes you may want to change the default Buyer that is associated with a particular staff’s login in SMARTSystem.
The default Buyer is determined by the Buyer Code selected from the drop-down menu on your staff table screen. When you log on to SMARTSystem, this is the Buyer that the system will pick up and use as the default Buyer.
In order to change the default buyer on the Staff screen, you must first have entered your Buyers on the Buyer Table screen under the Purchase Orders Menu
You may always change the Buyer Code when creating a particular PO by using the Buyer Code drop down on the Purchase Order.
When you click RECEIVE ALL it populates from the quantity ordered to the quantity received.
If you have product that was not received, click on the line in the #Received column and set to zero…tab out of the field to record it.
Now you have a choice to either:
- Receive the PO and not receive that line to complete the PO by clicking RECEIVE COMPLETE or
- Receive & Back Order the line you set to zero
When creating a Purchase Order, after selecting an item, you don’t see a cost or price for the item, even though you have them entered into the inventory item’s record.
This is due to the item not having been run through the Purchase Order program previously. Once it’s been entered, ordered, and received, the next time you order it, the cost and price will automatically fill in.